Initiative Circle

Purpose

The Initiative Circle is the foundation’s active community core — an open and self-organizing working community of contributors to the foundation’s community of practice.

The Initiative Circle should ensure the foundation’s professional and ethical anchoring in the ecosystem and give voice to practice perspectives in the foundation’s strategic work.

Role and mandate

The Initiative Circle is advisory and self-organizing — it has no internal decision-making responsibility or management responsibility for the foundation.

The Initiative Circle can be described as the association body known as the community of practice.

The board has full responsibility for the foundation’s decisions, supervision and priorities.

The Initiative Circle can nominate up to two candidates to the board in accordance with the articles of association.

Membership and establishment

Membership in the Initiative Circle is based on documented, voluntary activity in the foundation’s community of practice.

Membership is registered through inclusion in a named communication channel administered by MoM’s secretariat — currently our Slack: slack.mindovermachine.dk.

Membership is free and defined by an active Slack account.

• Activity requirement: Slack accounts are continuously marked inactive if there has been no activity for 28 days. Twice a year, members receive a notification that they are inactive and should resume activity (log in) to remain in the Initiative Circle. After a 28-day grace period following such notification, accounts are archived and membership is formally terminated.
• Documented contribution: Active participation may consist of organizing events or meetups, editorial work, professional review, facilitation, contributions to open source, community coordination, or similar.
• Integrity: Members nominated to the board must meet integrity and conflict-of-interest requirements equivalent to the board’s own requirements, as described in the foundation’s statutes and rules of procedure.
• Membership transparency: The current list of Initiative Circle members is published continuously and is available to the public.

Meetings and working style

The Initiative Circle meets at least once a year, as described in the foundation’s annual cycle.

Meetings can be held physically or digitally without requirement for physical attendance.

The board or the directors may call for extra consultation sessions on significant strategic or governance issues.

The chair of the board, the executive director, or an appointed representative participates as a matter of course to ensure consistency between consultation and decision.

The secretariat may provide support in the form of meeting preparation, distribution of materials, and minutes — but does not make decisions on behalf of the Initiative Circle.

Mandatory consultations

The Initiative Circle is consulted before the board adopts significant changes to the articles of association.

The Initiative Circle is consulted before dissolution of the foundation.

Right of nomination to the board

The Initiative Circle can nominate up to 2 candidates to the board.

When the Initiative Circle wishes to nominate a candidate:

1. The Initiative Circle makes a decision on nomination by simple majority among active members
2. The nomination is communicated to the board in writing with the candidate’s name and a brief justification
3. The board confirms receipt and communicates its decision within 30 days
4. If the board rejects the candidate, the rejection must be in writing and justified based on the objective integrity requirements defined in the statutes and rules of procedure

The nomination is recorded and included in the board’s overall documentation of the appointment process.